GREEN OFFICE WEEK PRESENTS TIMELY REMINDER OF BUSINESS BENEFITS OF RECYCLING

April 2012: Estimates from the World Wide Fund for Nature (WWF) predict total paper consumption to rise from the current 400 million tonnes to between 450-million and 500-million tonnes by 2020. As a result, South African businesses are being urged to realise the vast environmental and business benefits of recycling unwanted paper, as paper consumption shows no signs of abating.

POOR DOCUMENT DESTRUCTION MAY RESULT IN CORPORATE ID THEFT

March 2012: Businesses that fail to implement effective document destruction practices face a higher risk of falling victim to corporate identity theft scams and as a result may be placing the organisation and its clients at risk of legal, financial and reputational repercussions.

METROFILE RECOGNISES THE IMPORTANCE OF EDUCATION FOR CHILDREN WITH SPECIAL EDUCATION NEEDS

March 2012: In an effort to raise awareness of the importance of providing sound education to children with Down Syndrome and other special educational needs in South Africa, Metrofile Holdings Limited - the JSE-listed information and records management business - has decided to contribute towards the education of one girl with special educational needs, who cannot attend a conventional mainstream school but requires a play based kinaesthetic approach to learning.

METROFILE HOLDINGS ACQUIRES GLOBAL CONTINUITY SA

March 2012: Metrofile Holdings Limited, the JSE-listed information and records management business, has announced the acquisition of Global Continuity South Africa, a business providing innovative Business Continuity Management (BCM) and Information Technology Service Continuity (ITSC) solutions.

LEARNERS WITH SPECIAL EDUCATIONAL NEEDS BENEFIT FROM DONATION

March 2012: Children from five schools belonging to the Transoranje Institute for Special Education in Pretoria started their 2012 school year with new educational gear following a donation by Metrofile, the JSE-listed information records management and storage business.

SPREADING YOUR RISK MAY INCREASE YOUR RISK

By Richard Buttle, Chief Financial Officer of Metrofile Holdings Limited

February 2012: In an attempt to spread their risk, many businesses may choose to employ the services of multiple records management service providers as a possible risk mitigation tool to avoid potential loss. However, these businesses may in fact be placing their company under more risk by not selecting the best, accredited, supplier for a particular service requirement. Unfortunately, businesses do not realise the two major downfalls of using multiple service providers: differing levels of standards and operating frustrations.

SARS FIRE REMINDS ALL BUSINESSES NOT TO LET RECORDS GO UP IN SMOKE

February 2012: Millions of rands worth of property, equipment and documents are thought to have been destroyed during the massive fire that engulfed the three storey building containing the South African Revenue Services’ Durban headquarters and two international call centres over the weekend, highlighting the importance for all businesses to ensure they have effective document management systems to avoid the costs of losing critical company information.

LOCAL BUSINESSES URGED TO PROTECT RECORDS FROM FIRE OR FACE POSSIBLE CLOSURE

February 2012: The recent fire that broke out in Greenacres Shopping Centre in Port Elizabeth, severely damaging 26 of the centre’s 85 shops, highlights the importance for all local businesses to ensure they have effective document and records storage systems with reliable back-ups in place to avoid the loss of critical company information and possible resultant business closure.

SA DIRECTORS CAN FACE JAIL TIME FOR POOR RECORD KEEPING

September 2011: Directors of South African businesses need to ensure that they are fully compliant with the latest record keeping regulations in terms of the new Companies Act, in order to avoid potential legal feels and in some cases, imprisonment and business closure.

CIVIL UNREST POSES RISKS TO COMPANIES CRITICAL INFORMATION

September 2011: During unpredictable spates of civil unrest, as witnessed with protests both locally as well as global unrest in Northern Africa and the United Kingdom, it is not uncommon for businesses to suffer loss, theft or destruction of property. However, it is the loss of irreplaceable company information that can potentially leave a business facing closure.